Description

Job Description

The University of Maryland, Baltimore (UMB), Center for Vaccine Development and Global Health (CVD) brings together more than four decades of innovative and life-saving research on vaccines and infectious diseases. http:// www.medschool.umaryland.edu/cvd/ As an organized research center within the University of Maryland School of Medicine (UMSOM), CVD comprises a multi-disciplinary team of faculty and staff whose primary mission is to develop, evaluate, and implement vaccines and other interventions to reduce illness and mortality domestically and in less developed countries. Research administration jobs oversee the efforts to increase the effectiveness and productivity of institutional research by promoting the use of best practices in professional and research administration. Research administration is the collaboration between faculty, students, and staff to identify funding opportunities, develop proposals, and/or manage sponsored funds.

The CVD is seeking a Contracts and Grants Specialist or Coordinator to join our Grants and Contracts team. This position may allow for a partial telework schedule.

Benefits (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Sr. Grants and Contracts Specialist

Primary Duties:

• Prepares grant and contract budget and application. Finalizes documents for submission. Validate proposal error and/or warnings. Knowledgeable in all funding mechanisms and interprets of federal, state, University, sponsor policies and regulations and requirements to ensure compliance and adherence to those policies.
• Provides consultation, advice, and directions to all level staff and faculty regarding grant and/or contracting issue resolution.
• Translates program requirements into contract terms in consultation with principal investigator (PI) and management. Identifies, develops, and ensures contract requirements contain quantifiable specification and measurable performance criteria. Validates the performance criteria will meet the requirements. Ensures all results are completed and submitted to sponsor.
• Reviews sponsor guidelines and request for proposals, interpret and communicate compliance and eligibility information to research faculty and staff. Seeks information to obtain better understanding of processes. Identifies inconsistencies in process and develops suggestions for improvements to ensure higher quality processes in conjunction with the Office of Research of Development.
• Maintains all close documentation for the department and the sub awards. Seeks approvals for invention statement and publications have been completed in ERA commons.
• Interprets data for the purpose of determining past financial performance to develop and prepare financial reports for financial analysis, forecasting, and trending. Devises financial reporting tools and reports. Recommends overall adjustments in effort allocation and spending across investigator portfolio. Provides _PI and management with ad hoc reports in support of strategic plan.
• Develops safeguards to ensure the integrity of grant administration or contracts and protects the University from financial losses.
• Ensures sub-awards are also in compliance with terms and conditions of the award.
• Identifies issues and resolves independently. Anticipates roadblocks and able to independently resolve proactively.
• Develops evaluation criteria for review of grant and contract applications. Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and University.
• Develops timeline to meet submission deadlines and checklist of required documents and independently adjusts timeline to adapt to change. Adhere to set timelines. Independently prioritizes processes to ensure timelines are met.
• Provides guidance on staffing and budgetary requirements. Reviews and maintains documentation related to cost transfers, requests for expenditures, effort reporting, budget revisions, and fund statements. Coordinates invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly. Anticipates spending to ensure contract funds are fully utilized within contract date.
• Interacts directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
• Identifies future funding opportunities and work with PI to identify research components.
• Acts as point of contact for all UMB parties and sponsors involved in the negotiation process.
• Maintains, identifies, and resolves any delinquent trainings, conflict of interest, and any other institutional compliance requirements.
• May provide work coordination or oversight of others.
• Performs other duties as assigned.

Contract and Grants Specialist

Primary Duties:

• Acts as point of contact and develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration.
• Navigates the Subcontract process through university systems and provides groundwork to partners to ensure partnership is in compliance with University standards.
• Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecasts income. Works with staff on identified potential ledger variances.
• Prepares and reviews financial status reports and invoices. Organizes the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout.
• Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed.
• Acts as point of contact and advises PI on all financial transactions, such as travel, purchasing, or subcontracting.
• Prepare and track clinical trial invoicing, sponsor payments and participant payments.
• Interprets and applies Federal, State, and sponsors guidelines and requirements.
• Maintains and tracks required training documents and ensures all parties are in compliance with regulations.
• Prepares account reconciliations and financial statements to include actual to budget variance explanations to the practice/department with accuracy.
• Proactively identifies errors and issues and resolves them independently.
• Maintains and ensures comprehension of current Federal, State, and sponsors guidelines and requirements. Reviews RFA for administrative requirements.
• Reviews terms and conditions of simple grants/contracts and seeks clarifying questions as necessary. Develops and prepares close out checklist for faculty and staff based on terms and conditions of an award.
• Obtains approval from principal investigator (PI) and accurately enters requisition requests into financial system. Maintains sponsored program systems are in line with Notice of Awards and Sub Awards. Ensures all results are completed and submitted to sponsor under prescribed timelines and deadlines. Tracks and follows up for the completion of purchase orders for subcontracts.
• Acts as point of contact and advises PI on all financial transactions, such as travel, purchasing, or subcontracting. Provides current and historical budget data to project expenditures.
• Prepare account reconciliations and financial statements to include actual to budget variance explanations.
• Prepare and track clinical trial invoicing, sponsor payments, and participant payments.
• Performs other duties as assigned.

Grants and Contract Coordinator

Primary Duties:

• Maintains and ensures comprehension of current Federal, State, and sponsors guidelines and requirements. Reviews RFA for administrative requirements.
• Reviews terms and conditions of simple grants/contracts and seeks clarifying questions, as necessary. Develops and prepares close out checklist for faculty and staff based on terms and conditions of an award.
• Obtains approval from principal investigator (PI) and accurately enters requisition requests into financial system. Maintains sponsored program systems are in line with Notice of Awards and Sub Awards. Ensures all results are completed and submitted to sponsor under prescribed timelines and deadlines. Tracks and follows up for the completion of purchase orders for subcontracts.
• Acts as point of contact and advises PI on all financial transactions, such as travel, purchasing, or subcontracting. Provides current and historical budget data to project expenditures.
• Prepare account reconciliations and financial statements to include actual to budget variance explanations.
• Prepare and track clinical trial invoicing, sponsor payments and participant payments.
• Performs other duties as assigned.

Qualifications:

Specialist, Contracts and Grants Sr.:

Bachelor's degree. Master's degree preferred and five (5) years of directly related contract, grant, or research administration. Preferred experience: Experience with post-award management.

Other: Financial disclosure reporting required by State of Maryland Ethics Commission. Completion of a 12 credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience. Related experience may be substituted for education.

Specialist, Contracts and Grants:

Bachelor's degree and three (3) years of accounting, budget, contract, grant, or research administration experience. Related experience may be substituted for education. Completion of a 12 credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience.

Coordinator, Contracts and Grants:

Bachelor's degree and one (1) year of directly related accounting, budget, contract, grant, or research administration or coordination. Related experience may be substituted for education. Completion of a 12 credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience.

Knowledge, Skills, Abilities:

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Ranges are approximate and commensurate with education and experience.

Sr. Grants and Contract Specialist: $90,000 - $100,000

Grants and Contract Specialist: $77,000 - $86,000

Grants and Contract Coordinator: $60,000 - $66,000

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.